While hybrid work allows for tremendous flexibility, it also has its own difficulties for organizations. How do you ensure your team is engaged and productive when half the team is in the office, the other half is remote, and schedules and locations are constantly changing? The answer is to use good tools to improve visibility and collaboration remotely.
TrackDek software was built specifically for this modern dilemma to give leaders and organizations the essential infrastructure to manage hybrid teams well. TrackDek allows the important information to be shared centrally and automates accountability for workflows, enabling your hybrid team to be open, accountable, and collaborative.
The Hybrid Team Dilemma: The "Out of Sight, Out of Mind" Challenge
Traditional team management in an office relied primarily on in-person observation and frequent cameo encounters for collaboration. In a hybrid model, those two pillars become unsteady, and as a result, some common frustrations of hybrid work surface:
- Limited Visibility: Leaders always seem to have little or no insight into who is actively engaged in what project, when, or from which location and create concerns about productivity levels and equitable workload distribution.
- Communication Silos: Employees across remote and in-office teams may create divergent communication streams inadvertently, and this often results in misunderstandings, discrepancies, and limited response time.
- Unbalanced Workload: It is profoundly challenging for leaders to monitor/stay informed about whether everyone is doing their fair share of the workload or whether team members are getting adequate support when not everyone is receiving similar communication signals when becoming a physical part of the team environment.
- Delays in Project Work: Having no singular view into a project’s pace or time could contribute to operational bottlenecks going unnoticed until too late.
TrackDek, the ultimate solution for hybrid teams
TrackDek solves these problems by rethinking how hybrid teams can work together, so it becomes the leading hybrid workforce solution for hybrid teams.
1. Joint Visibility for Any Team Member
TrackDek is the central nervous system of hybrid teams, providing that any team member is fully informed of the work, regardless of where it is being completed
- Dashboard for Active Activity: Managers can quickly and easily see team status who is online, who is working on which project, and how busy they are allowing for confidence and clarity and alleviating the "out of sight, out of mind" fear.
- Transparent Tracking of Project Progression: Each task and project can be tracked in real-time in TrackDek. Team members log their hours on specific assignments, creating visibility on project progress. Having this visibility will allow the team to make adjustments proactively and to ensure deadlines are met.
- Proof of Work for All Tasks Remote: For any client project or task requiring high accountability, TrackDek's features (i.e., randomized screenshots of workstations) provide verifiable proof of work. This creates confidence and trust with your team and clients. One of the many applications of TrackDek is as a transparent avenue to monitor employees who remote work.
2. Facilitation of the Collaboration and Communication Process
Remote collaboration extends beyond just talking; it is about sharing progress and knowing who is doing what and being efficient.
- Centralized Tasking of Work: It is simply to assign tasks, deadlines, and priorities in the TrackDek system so that it is clear what each team member needs to do, whether the assignment was made in person or remotely.
- Activity logs providing context: When an employee picks up a task, they can see the activity logs and time spent by another employee that provides context right away and eliminates duplication of effort. This dramatically increases the productivity of the team.
- Reduced Check-In Meetings: The dashboard and activity reports contain a lot of information, so there is less need for frequent 'check-in' meetings that are time-consuming. You can free up time to do other, more focused work and to collaborate more deeply.
3. Increased Overall Team Productivity
TrackDek’s comprehensive approach results in an overall increased productive capacity for your hybrid workforce.
- Fairly distributing workload: Managers are able to more accurately assess workload and allocation of duties using objective information on task time and completion status. This enables managers to distribute work fairly among in-office and remote employees and prevent burnout.
- Identifying efficiencies: Analyzing the overall team's activity data can help identify patterns of efficiencies (or inefficiencies) and improve the overall workflows for the hybrid team.
- Strengthening Employee Autonomy: Providing staff with visible and transparent visibility of their work helps build trust and autonomy. This allows employees to take control of their time and take more responsibility for their work.
A Connected and Productive Hybrid Future
Successful hybrid team management is not about guessing; it is about investing in the right tools to connect your people and your projects. TrackDek is a complete, intuitive platform that improves collaboration, increases productivity, and clears lines of sight and visibility gaps in any work model.
